Minutes of the Board of Finance meeting held on Tuesday, February 23, 2010 at 7:00 p.m. at the Old Lyme Memorial Town Hall Meeting Hall.
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~Present:~~~~~~~~~ Regular Members:~Andrew Russell, Wayne Devoe, H. P. Garvin, III,
Christopher Kerr, Janet Sturges, David Woolley
Alternate Members:~ David Kelsey, Judy Read
Timothy C. Griswold, First Selectman, Ex-Officio
Nicole Stadjuhar, Finance Director
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Absent:~~~~~~~~~~~ Regular Members:~
~~~~~~~~~Alternate Members:~ Maggie Ward
Guests: Ed Adanti, Director, Public Works
Gary Yuknat, President, Shoreline Sanitation
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Mr. Russell called the meeting to order at 7:07 p.m.~
Minutes of February 2, 2010
The minutes of February 2nd were reviewed. On the 2nd page, a typographical was noted to change the word “what” to “that”. And, on page 4, second paragraph, there was a discussion about the Bid Policy concerning clarification whether a State Statue may govern the process or not.
A motion was made by Mr. Devoe and seconded by Mr. Woolley to approve the minutes as modified. Motion carried.
Minutes of February 9, 2010
The minutes of February 9th were reviewed and discussed.
There being no corrections noted, a motion was made by Mr. Garvin, seconded by Mr. Kerr to approve the minutes as modified. Motion carried.
Mr. Russell stated that there is a change in the agenda order, therefore, a motion was made by Mr. Devoe, seconded by Mr. Woolley and passed unanimously to change the order of the meeting to accommodate this evenings guests. Motion carried.
01-213 Sanitation
213-1300 Municipal Refuse Collection (Shoreline Sanitation)
Mr. Yuknat summarize his operating expenses noting that the budget has decreased by 5.7% for residential solid waste pick up at curbside from Old Lyme to the CRRA Transfer Station in Essex, and
Board of Finance Meeting February 23, 2010
then to the trash-to-energy facility in Hartford. He stated that there is a decrease in labor, truck expense, uniforms, and taxes, however, an increase in the area of telephone, and legal/professional services.
Mr. Griswold stated that he has discussed with Mr. Yuknat on contracting Shoreline Sanitation for the Single Stream Recycling program.
A motion was made by Mr. Devoe, seconded by Mr. Woolley and passed unanimously to approve $322,431 for Municipal Refuse Collection.
213-1330 Hazardous Waste Facility
Mr. Griswold stated that Old Lyme and nine other surrounding towns participate in the Household Hazardous Waste facility located next to the Essex Transfer Station. There will be approximately 14 collection dates from April to October available to residents from any of the participating towns with two additional satellite collections. Electronic collection will be provided by CRRA at no charge.
A motion was made Mr. Kerr seconded by Mrs. Sturges and passed unanimously to approve $17,300 for Household Hazardous Waste Facility.
213-1350 Septage Disposal
Mr. Griswold stated that Septage Disposal includes $5,000 maintenance and $144,000 for disposal. The disposal amount allocated is calculated by multiplying 1,200,000 gallons by $0.12 per gallon.
A motion was made by Mr. Devoe, seconded by Mr. Mr. Kerr and passed unanimously to approve $149,000 for Septage Disposal. Motion carried.
203 Public Works
Operating Expenses
Mr. Adanti highlighted the budget worksheet for Public Works operating expenses and summarized the expenses. He explained the various increases and decreases in line items, including a decrease in chip seal.
Increase in vehicle maintenance is part of an ongoing maintenance program that has been put in place. Training has increased due to a once a month safety program in order to be compliant with OSHA regulations. The sand and salt budgets have increased due to the distributor’s increase in sand and salt prices.
Board of Finance Meeting February 23, 2010
Contracted Services
Contracted services include beach cleaning, safety services, and leased items. Mr. Adanti detailed various line items which include pipes, block, catch basins, signs and posts, chip seal blacktop, cold patch, winter sand and salt, gravel, stone, tires, outside repairs, gas/diesel/motor oil, parts, tools, welding supplies, fertilizer, lumber/paint, uniform rental, safety equipment, and cleaning supplies.
Roads scheduled for paving/resurfacing are Oakridge Drive. Approval of Public Work’s budget was tabled pending salary figures. The Transfer Station and Landfill were briefly discussed and tabled until next week’s Board of Finance meeting.
01-215-1500 Debt Services
Mrs. Stajduhar stated that the Debt Service Principal will be $225,000 and the Debt Service Interest will be $108,563, in accordance with the amortization schedule for the Town Hall Expansion.
A motion was made by Mr. Devoe, seconded by Mr. Kerr and passed unanimously to approve $333,563 for Debt Service principal and interest. Motion carried.
01-210 Capital Project Funds
Capital Project Funds are monies taken out of the budget to pay for non-recurring purchases of equipment or services. The following transfers are recommended:
Revaluation $ 10,000
Landfill Closure $200,000
Open Space $ 75,000
Fire Apparatus $260,000
A motion was made by Mr. Kerr, seconded by Mr. Woolley to approve $545,000 for Capital Project Funds. Motion carried.
A motion was then made by Mr. Devoe, seconded by Mr. Kerr and passed unanimously to adjourn the meeting at 9:42 p.m.
Respectfully Submitted,
Michele Hayes-Finn
Secretary
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